07 / Declutter files
Sorted turns scattered files into a private local library that keeps organizing itself. Watch folders for new arrivals, extract PDFs, scans, images, and Office documents, find exact and visual duplicates, apply custom rules, search by meaning, ask follow-up questions with citations, and export reviewable tax records.
Use cases
Sorted is for the everyday archives that grow faster than anyone can maintain them. Start with the mess you already have, then keep it from coming back.
Receipts, screenshots, statements, and files named scan_0042.pdf keep piling up because sorting them by hand is never the urgent task.
Drop the backlog into Sorted. It reads the content, adds useful tags, finds duplicates, and proposes a clear destination only when a separate folder is useful.
Find the insurance document with a renewal date.
Receipts, invoices, statements, and transaction records are split across years, accounts, and inconsistent filenames.
Collect financial documents in one local library, review extracted transactions, and export a Tax Pack with the source documents your accountant needs.
How much did I spend on Instacart in the latest statement?
Medical summaries, insurance declarations, licenses, and vehicle documents are easy to keep and surprisingly hard to find later.
Search by what a document means, not what it was named. Ask for a provider, policy limit, visit date, or renewal detail and open the cited page to verify it.
Who was my medical provider, and which document says so?
Contracts, briefs, invoices, and deliverables from multiple clients end up sharing the same inbox and the same vague filenames.
Create custom rules for the choices that must always win. Route files to a destination, add tags, and keep uncertain model suggestions in the approval queue.
Move contracts into the client folder and tag each one with its client.
A one-time cleanup helps for a week. Then Downloads, scans, and shared folders start filling up again.
Watch the folders you already use. New files are copied into the Sorted library and processed by the same rules, while the originals remain untouched.
Watch Downloads and organize new financial documents automatically.
Copies hide behind renamed files, exported versions, and visually identical images, so deleting by filename alone is risky.
See exact and visual duplicate candidates together, compare their locations, and decide what to keep with the surrounding context still visible.
Show me duplicate documents and visually matching images.
Complete feature set
Each feature is designed around control: local processing, visible evidence, explicit rules, and a history you can reverse.
Sorted reads supported documents instead of relying only on filenames. It uses extracted text, file metadata, tags, and your library structure to understand what a file is and where it belongs.
Search filenames, folders, tags, and indexed document text in one place. Local embeddings connect natural-language searches with relevant files even when the exact words are different.
Ask Sorted sends the question together with retrieved document context to the local answer model. Continue with follow-up questions by text or voice, and verify every answer through its source file and page.
Build custom organization rules around the way you already file. Choose the conditions, move matching files to a destination, add tags, and decide whether high-confidence suggestions can run automatically. Your rules run before model suggestions and always take priority.
Connect Downloads, scans, or another folder you use every day. Sorted recursively detects new and changed files and runs the same deduplication, extraction, indexing, rules, approval, and activity workflow without changing the watched source.
Sorted identifies byte-for-byte copies and visually similar files that ordinary filename checks miss. Candidates stay reviewable so cleanup remains a deliberate choice.
Turn receipts, invoices, and account statements into a reviewable tax workspace. Ask for totals, counts, averages, lists, or merchant and monthly summaries while every extracted transaction remains connected to its source.
Every organized file, manual move, tag, rule action, and export remains visible in a local activity trail. You can understand what changed and reverse an organization action when needed.
Document extraction, embeddings, search, and answers run on your Mac. Sorted does not require an account, and your file contents, questions, and local index are not uploaded to a Sorted server.
Sorted makes more than PDFs searchable. Local extraction covers scanned pages and images with Vision OCR, plus Word, PowerPoint, Excel, CSV, Markdown, JSON, RTF, source code, and plain text.
A real processing queue keeps large imports responsive and isolates failures. Cancel or retry work, reconnect files moved outside Sorted, report missing or unmanaged items, and rebuild the local search index without losing originals.
Buyer guides
See where Sorted fits, where another product is stronger, and which workflow makes sense for the files you actually manage.
Install Sorted on your Mac and turn scattered documents into a searchable local library.
Version 1.0.1 for Apple silicon Macs running macOS 14 or newer. Signed with Developer ID and notarized by Apple.
